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Indianapolis, IN | November 9–13, 2008 |
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Registration, Transportation, and Lodging
Hotel Accommodations | Airfare and Airport Shuttle | Badges | Safety Tips | Hotel Penalties
Fax/Mail Housing Registration Program Participant Housing Registration Exhibitor Housing Registration Hotel descriptions are included in the PDFs. Please complete the registration form and fax to the housing bureau. **Note (8/27/08): New hotels have been added; descriptions follow.** Hilton Garden Inn Indianapolis Downtown – 3 diamond The Hilton Garden Inn Indianapolis Downtown hotel is located in the heart of downtown Indianapolis, Indiana. The hotel is attached to the Chase Tower and adjacent to Circle Center Mall, Monument Circle, The Conseco Fieldhouse (home of the Indiana Pacers), the Lucas Oil Stadium and the Convention Center. The Hilton Garden Inn Indianapolis Downtown hotel combines luxury and value with a superb downtown Indianapolis location. This hotel is located three miles from The Children’s Museum of Indianapolis and less than one mile from the NCAA Hall of Champions, Victory Field, Indiana State Museum and the Indianapolis Zoo. The hotel guestrooms offer 10 foot ceilings and large picture windows with city views and a variety of amenities including complimentary high-speed internet access (both wired and wireless), complimentary local calls, HBO, iron and ironing boards, and large desks with comfortable, ergonomic chairs. Each room also has an in-room hospitality center including a refrigerator, microwave and coffeemaker. The bathrooms are embellished with rich granite surrounds and counter tops, curved shower curtain rods, heated mirrors and hair dryers. In addition, the Hilton Garden Inn Indianapolis Downtown hotel features the Pavilion Pantry, open 24 hours, with a selection of refrigerated, frozen and microwavable packaged foods perfect for in-room preparation. Guests of our Indiana hotel will enjoy access to our complimentary business center with PC, fax, and remote printing and copying capabilities. The Hilton Garden Inn Indianapolis Downtown hotel welcomes you with its unique historic setting where guests can also enjoy the warm, relaxing and inviting ambiance of our marble lobby and restaurant. The Hilton Garden Inn Indianapolis, Indiana offers great cuisine and a friendly atmosphere that awaits you at the American Grill during breakfast, lunch and dinner. In-room dining service is also available nightly. When guests are ready for after work relaxation or some fun during a weekend getaway, the Hilton Garden Inn Indianapolis Downtown hotel has an indoor heated pool, whirlpool and fitness center perfect for a retreat. And within walking distance of our hotel are a variety of Indianapolis's dining and entertainment options. In-room Features Property Features Parking Services: On Site Parking Homewood Suites by Hilton Indianapolis Downtown Nestled in the heart of downtown Indianapolis, Indiana, the upscale Homewood Suites by Hilton® Indianapolis-Downtown hotel is the ideal accommodations option for anyone traveling to Indianapolis for business or for pleasure. Our ideal location ensures plenty of shopping and dining opportunities for our guests, as well as close proximity to a wide range of tourist and recreational activities, including: Indiana Convention Center; Indiana State Fairgrounds; Indianapolis Motor Speedway; Indianapolis Museum of Art; White River State Park - Indianapolis Zoo; Murat Theatre. Enjoy all of the comforts of home at the Homewood Suites Indianapolis-Downtown hotel. Each of our sumptuous suites features numerous amenities, perfect for anyone planning a short break or looking for temporary housing in Indianapolis. Each of our hotel suites comes with: Fully equipped kitchen with full-size refrigerator, coffee-maker and microwave; Two televisions; Video cassette player or on-demand movies; Two phones with data ports and voicemail; Complimentary high-speed Internet access. The Homewood Suites Indianapolis-Downtown hotel features a complimentary Suite Start™ hot breakfast buffet served daily featuring eggs, bacon, sausage, fruits, cereals, and homemade Belgian waffles, sure to please the busy executive or leisure traveler on a weekend or extended stay. We also invite you to be our guest Monday through Thursday evenings for our Welcome Home reception, where guests can enjoy a light meal, salad bar, and beverages, including beer and wine. We are committed to ensuring your comfort at the Homewood Suites by Hilton Indianapolis-Downtown hotel. Join us to experience our trademark Hilton hospitality and a fabulous stay in Indianapolis. Make Yourself at Home. In-Room Features Property Features Parking Services:
Valet & Self Parking w/fee Hilton Indianapolis – 3 diamond Zip into sports-loving Indianapolis, Indiana and stay at the renowned Hilton Indianapolis hotel, located in the heart of all the downtown action. This property is easily accessible to various venues for sports enthusiasts, as well as multiple diverse tourist attractions. Professional Sporting Venues: Lucas Oil Stadium - Home to the INDIANAPOLIS COLTS; Conseco Field House - Home to the INDIANAPOLIS PACERS; Indianapolis Motor Speedway - Home of the INDIANAPOLIS 500; Victory Field - Home of the INDIANAPOLIS INDIANS. Other local attractions in the nearby vicinity of the Hilton Indianapolis hotel include: Children's Museum; Indianapolis Zoo; Circle Center Mall; Indianapolis Convention Center; Indianapolis Symphony; Monument Circle; Murat Theater. Although the location of this property is superb, the Hilton Indianapolis hotel is best known for its high level of customer service, guest satisfaction, as well as our spacious accommodations. While each of the guest rooms is generous in size, over half of them are oversized suites allowing our guests the benefit of enough space to enjoy all the comforts and spaciousness of home. You are sure to find that the Hilton Indianapolis hotel offers, not only a great location with easy access to all the city has to offer, but exceptional service in a beautiful hotel. We are confident that you will return visit after visit to be pampered by our award-winning associates and to enjoy all the features our hotel has to offer. In room Features: Property Features: Parking Services: On Site Parking ($22 per day) Sheraton Indianapolis City Centre Hotel The Sheraton Indianapolis City Centre Hotel offers a warm welcome in the heart of beautiful downtown Indianapolis. The best of Indianapolis is found just outside our front doors, from the exciting sports arenas to great restaurants, world-class shopping, and convention centers. With gorgeous views of Monument Circle, the Sheraton Indianapolis City Centre Hotel promises to provide a memorable experience. In-Room Features: Property Features: Parking Services: On Site Parking w/fee Columbia Club / At Monument Circle Downtown Come take a look inside the historic Columbia Club and catch a glimpse of what has made us an Indianapolis landmark for more than 100 years! Our guest rooms have been designed to resemble a lovely private home, a contrast to the more commercial hotel. Members often say that they think of The Columbia Club as their “home away from home.” Enjoy A Circle View Restaurant; 24-hour valet service; efficient shoe shine w/access to Shoe Repair Service; Barber Shop and Manicurist; a state of the art fitness center; a veteran Massage Therapist along with a friendly and knowledgeable Concierge. In room Features: Property Features Parking Services: Valet Parking Comfort Suites Indianapolis City Centre The Comfort Suites is a new hotel having just opened in 2008. The new facilities are conveniently located within just minutes of the convention center, restaurants, shopping or sporting events. In-Room Features Property Features Parking Services: Complimentary Self Parking Holiday Inn Express Hotel & Suites Indianapolis City Centre The Holiday Inn Express Hotel & Suites is conveniently located downtown just one block south of the Indiana Convention Center & RCA Dome. Shuttle service available in the immediate downtown area. In-Room Features Property Features Parking Services: Complimentary Self Parking Staybridge Suites Indianapolis City Centre Welcome to the Staybridge Suites Indianapolis City Centre! Having just opened in the spring of 2008, this all suite hotel is located adjacent to Lucas Oil Stadium (future home of the Indianapolis Colts) and within walking to the many attractions in downtown Indianapolis. Our spacious guest suites include a full kitchen with refrigerator/freezer, dishwasher, microwave oven, and coffee maker. The rich chocolate colored décor will be a warm and inviting atmosphere, especially after a long day at the office. Complimentary hot breakfast as well as evening receptions will help to make you feel right at home. We look forward to welcoming you very soon! In-Room Features Property Features Parking Services: Complimentary Self Parking Restaurant Map
Though AALAS in the past has used a travel agency to get discounted airfare for National Meeting attendees, we discovered that you can get the best rate by dealing directly with the airlines. To tighten operation expenses, airlines often bypass travel agencies and encourage customers to buy tickets online. Though you can still obtain tickets from your personal travel agency, you’re more likely to get a better rate through the airlines’ websites: American: www.aa.com Save $2
when you present this coupon on the Green Line
Downtown/Airport Express (full fare is $7). Please note: The new Indianapolis airport terminal will open November 11. National Meeting attendess arriving and departing after this date will do so at the new terminal. 
Your name badge and MeetingPlus card are credit-card size plastic cards that you receive at the registration counter. Name badges are issued to all registered attendees to access education sessions (except workshops), access the exhibit hall, and to record your contact information at vendor booths. You will be issued a second card if you are designated to receive any of the following: Each card has a magnetic strip on the back encoded with your name, address, and other contact information. However, each card serves a different function; be sure to keep track of both cards. Your name-badge holder, which is issued with your card(s), is a great way to store and display your cards.
By following these simple tips, you are sure to have a fun, and most importantly, safe visit in Indianapolis.
AALAS has made arrangements with security and law enforcement officials to handle any public response to pickets or demonstrators, if it is necessary. Do not participate in news interviews on the subject, particularly in the presence of TV cameras. Refer all requests for interviews to AALAS staff members, who will in turn summon one of AALAS’ official spokespersons.
Few new convention hotels have been built in the past 10 years. As a result, there is now a greater demand for hotel rooms than there are rooms available. Thus, the negotiating practices of associations booking conventions have changed. Hotel contracts now all include an attrition clause that says AALAS must guarantee to sell between 80 and 90 percent of the rooms reserved for the meeting. As rooms are reserved with the Housing Bureau, they are removed from the room inventory, causing the inventory to show that all rooms are filled when more rooms are actually available. If all the rooms are not used, AALAS pays a penalty. What does this mean for you? It means if you cancel your room reservation at the last minute, the room goes unsold and the association may have to pay for it. In the past, we have had what the industry calls “slippage”—hotel rooms that were reserved and not used because attendees reserved more rooms than they plan to use. Please also be aware of the early departure fee. If you leave early, the hotel may charge you a fee of up to one night’s stay for early departure.
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© 2008: American Association for Laboratory Animal Science.
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